Campus — Campus is capitalized when it is part of the name of our campuses.
- Summerville Campus
- Health Sciences Campus
But: Summerville and Health Sciences campuses
Christenberry Fieldhouse — Athletic building on the Forest Hills Campus. Fieldhouse is always one word.
Colleges —Augusta University colleges are written on first reference, for example: School of Computer and Cyber Science, the Medical College of Georgia at Augusta University; the Pamplin College of Arts, Humanities and Social Sciences at Augusta University; the College of Education at Augusta University. Second and subsequent references: Medical College of Georgia or MCG; Pamplin College or Pamplin, College of Education, respectively.
Satellite Campuses: Southwest Campus of the Medical College of Georgia at Augusta University; second and subsequent references: MCG Southwest Campus.
Commas in a Series — Use commas to separate elements in a series, but do not put a comma before the conjunction in a simple series: The flag is red, white and blue. He would nominate Tom, Dick or Harry.
Put a comma before the concluding conjunction in a series, however, if an integral element of the series requires a conjunction: I had orange juice, toast, and ham and eggs for breakfast.
Use a comma also before the concluding conjunction in a complex series of phrases: The main points to consider are whether the athletes are skillful enough to compete, whether they have the stamina to endure the training, and whether they have the proper mental attitude.
Commas with introductory clauses and phrases — A comma is used to separate an introductory clause or phrase from the main clause: When he had tired of the mad pace of New York, he moved to Dubuque.
The comma may be omitted after short introductory phrases if no ambiguity would result: During the night he heard many noises.
But use the comma if its omission would slow comprehension: On the street below, the curious gathered.
Compound Modifiers — When a compound modifier precedes a noun, use hyphens to link all the words in the compound except the adverb “very” and all adverbs that end in -ly:
- a first-quarter touchdown
- a bluish-green dress
- a full-time job
- a well-known man
- a know-it-all attitude
- a very good time
- an easily remembered rule.
Many combinations that are hyphenated before a noun are not hyphenated when they occur after a noun:
- The team scored in the first quarter.
- She works full time.
- His attitude suggested that he knew it all.
But when a modifier that would be hyphenated before a noun occurs instead after a form of the verb “to be,” the hyphen usually must be retained to avoid confusion:
- The man is well-known.
- The woman is quick-witted.
- The children are soft-spoken.
- The play is second-rate.
- All our employees are full-time.
Courtesy Titles — The only courtesy titles used are “Dr.” and formal titles, such as “President” or “Provost,” and then only on first reference. “Mr.,” Mrs.,” “Miss” and “Ms.” are not used. The courtesy title “Dr.” is used for any kind of doctor (MD, PhD, DMD, EdD, etc.), an exception to Associated Press style. The title precedes the full name in the first reference but is not used on subsequent references.
- Dr. John Smith has been named chair of the National Society of Physicians. Smith, a 1988 graduate of the Medical College of Georgia at Augusta University ….
- Dr. Mary Smith has been named chair of the National Society of Dentists. Smith, a 1988 graduate of The Dental College of Georgia at Augusta University ….
- Augusta University President John Smith has been named chair of the National Society of Educators. Smith, who earned a doctorate in education from the University of ….
- Jane Williams has been named chair of the National Society of Wordsmiths. Williams, who earned a bachelor’s degree in journalism ….
Dates — Use Arabic figures, without st, nd, rd or th.
Dates in Body Text — AP style is “event time date place”:
The Jazz Extravaganza will be held at 7 p.m. on Saturday, Oct. 31, 2015, in the Maxwell Theatre.
Degrees and Fellowships — Augusta University style does not place periods in “letter” degrees or fellowship acronyms.
NOTE: Other than in lists and business cards, do not follow a name with “letter” degrees. Establish credentials in the body of copy, if necessary: “John Doe earned a master’s degree in nursing from The Ohio State University.”
Departments, Divisions and Sections — When referring to a specific department or section, capitalize it:
- Department of Anesthesiology
- Section of Pediatric Cardiology
- Department of Art
- Art Department (an exception to AP style)
- Bob Smith has an appointment in Cardiology. But the general use of a term such as “cardiology” is lowercase: Dr. Jones’ training is in cardiology.
- Dr. John Smith, professor of neurology, said …. (job title after the name)
- Dr. John Smith, professor in the Department of Neurology, said …. (department name used, not part of his title)
Event Programs (lists in) —
(Ex: White Coat Ceremony program):
- Jack Jones, RN
- Angela Williams, MD, PhD
First Names — First names are acceptable on every reference for children (age 18 and younger). The same is occasionally true of adults referred to in feature stories. The tone of the story should dictate first-name usage in these cases. When in doubt, use last names on second and subsequent references.
Health care — Two words. (n. and adj.)
J. Harold Harrison, M.D. Education Commons — Always referred to as J. Harold Harrison, M.D. Education Commons on first reference. On second and subsequent reference, it is referred to as the Harrison Education Commons.
Multiple Titles — Use only one title to precede a name: Dr. John Doe or Augusta University President John Doe. Never Augusta University President Dr. John Doe.
Nicknames — Use as part of a first reference only if subject prefers it and is commonly called by it. If preference is unclear, use formal name (William rather than Bill).
Numerals — Spell out one through nine and first through ninth; starting with 10 and 10th, use figures. Exceptions: Always use figures for ages (“She is 2 years old”) and percentages (“9 percent”), and spell out a numeral at the beginning of a sentence (“Twelve committee members attended …”)
Temporary Titles — The title-holder’s preference applies: interim or acting.
Tenses — Articles should be written in the past tense, except for occasional feature articles that may be written in the present tense, depending on the tone of the story. The tense should be consistent throughout the article. (Example of present tense: “Augusta University is a great place to work,” says John Doe, vice president in the Department of Wordsmithing.) Headlines and photo captions are written in the present tense.
Academic and General—
When a formal job title appears before a person’s name, capitalize it.
When it appears after a person’s name or alone, do not capitalize it.
- President Mary Smith said ….
- Dr. Mary Smith, president of Augusta University and CEO of Augusta University Health System, said …. (Augusta University and Augusta University Health System will always be capitalized.)
- John Smith, vice president for marketing and communications, said …. (This is his job title; therefore, “marketing and communications” is lowercase.)
- John Smith has been named vice president for communications and marketing at Augusta University. (Again, “vice president for communications and marketing” is his job title; therefore, “marketing and communications” is lowercase.)
- John Smith holds the position of vice president in the Division of Communications and Marketing at Augusta University (“Division of Communications and Marketing” is not being used as part of his job title; therefore, it is capitalized.)
Capitalize and spell out formal titles such as professor or dean when they precede a name. Lowercase elsewhere.
- Professor of History Mary Smith said ….
- Professor Mary Smith said ….
- Dr. Mary Smith, professor of history, said ….
- Dr. Mary Smith, professor in the Department of History, Anthropology and Philosophy, said ….
- Dean John Smith said ….
- Dr. John Smith, dean of the Pamplin College of Arts, Humanities and Social Sciences, said …. (The name of the college will always be capitalized.)
- Vice President for Enrollment and Student Affairs Mary Smith, said ….
- Dr. Mary Smith, vice president for enrollment and student affairs, said …. (This is her job title; therefore, “enrollment and student affairs” is lowercase. However, Dr. Mary Smith holds the position of vice president in the Office of Enrollment and Student Affairs.)
Named and endowed chairs and professorships are always capitalized.
- John Smith, Morris Eminent Scholar in Art, said ….
- Morris Eminent Scholar in Art John Smith, said ….
- Dr. Mary Smith, Cree-Walker Professor of Education and director of Augusta University’s Literacy Center, said ….
- Professor Emeritus Mary Smith, said ….
- Dr. Mary Smith, professor emeritus of anthropology, said ….
- Dr. Mary Smith, professor emeritus in the Department of History, Anthropology and Philosophy, said ….
- Dean Emeritus John Smith said ….
- Dr. John Smith, dean emeritus of the Pamplin College of Arts, Humanities and Social Sciences, said ….
Titles following names in lists or on business cards are capitalized.
Web Addresses — When placing a web address on promotional material, such as posters, verify that the address works. If the address works without the use of the protocol “http://” or the abbreviation for World Wide Web (www), do not use them. Example: The web address for Augusta University is written “augusta.edu” (an exception to Associated Press style). If a web address occurs at the end of a sentence, end punctuation is used. All urls should be lowercase. Example: The web address for Augusta University is augusta.edu.